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Refund Policy

Refund of Tuition and Eligible Fees*

To receive a refund of tuition and eligible fees, the student must follow the withdrawal procedure prescribed by the College. Tuition and other eligible fees are refundable according to the following schedule:

Calendar Days                                              Refund Percentage

Prior to the first day of class                           100%
1–7 days from the 1st day of class                 100%
8–14 days from the 1st day of class               50%
15 days and beyond                                         NO REFUND


Refunds of instructional fees (tuition) and eligible fees are based on the first calendar day of the term.  The refund schedule will be adjusted proportionately for flexibly scheduled courses. Refunds do not apply to non-refundable fees and/or deposits.  *This College refund policy is separate and distinct from the Title IV Pro-Rata Financial Aid Refund.

Refunds Due to Withdrawal or Overpayment

A refund created from an over-payment or withdrawal from a course during the refund period will be issued after the completion of the 50% refund period of 14 calendar days from the start of the term. Refunds are mailed to the student’s permanent address listed with the Records Office.Please verify the address on file by clicking on the “Personal Info” tab next to your name after logging in to MyBelmont  The address on file will be under the “Biographical Info” tab.  Students can expect to receive their refund check within 10-14 business days from the refund posting date. If a refund check is not received in 14 calendar days a stop payment and reissue of the funds can completed upon request.

Financial Aid Refund Information

Your financial aid disbursement is based on your current enrollment and if you have completed all requirements to receive your financial aid. You may check your award amounts and status on MYFAO, your online financial aid office. Review the financial aid refund schedule for specific date details. Refunds will be issued only if your student account is paid in full and has a credit balance. A credit balance indicates your tuition is paid and there is a remaining balance that could be refunded to you.


Financial aid awards will begin to be posted to student accounts during the fifth week of the term; this is an approximate time frame and may not be exact. If you have been awarded financial aid, and your award exceeds your cost of attendance (tuition, fees and bookstore charges), you may receive a refund.


Direct Loan awards will be posted in two equal disbursements within the semester. As a result, the first disbursement may not fully cover the cost of tuition and fees. As a student, this means that your excess funds (refund) may not be available on your account until the second disbursement occurs. The second disbursement of direct loans, the remaining 50%, will be posted to your student account balance during the midpoint of the term.


Belmont College partners with Heartland ECSI to process financial aid refunds through the RefundSelect program. Students with a completed FAFSA will receive an email from Heartland ECSI via their Belmont College email account. This email provides instructions for registration and includes a unique “Heartland Key” needed to complete the process. Once registration is complete a refund disbursement method selection may be made. If you have not received an email by the second week of your first term, see contact info below.



How to make your refund method selection – once you received an email with your Heartland Key:

  • Login to  Click Sign in or Register
  • Create your profile – setup a unique login and password
  • Continue setup with contact and security information
  • Enter your Heartland Key to connect your account


Make your refund method selection from the disbursement methods:

  • Direct deposit to your existing account
  • Paper check. Please allow 7-10 business days to receive a check


If you have not received email from Heartland ECSI by the second week of your first term:

Contact Heartland ECSI Customer Service at 1-844-760-6052 to request that your Heartland key be resent. Hours of operation are 8:00am to 8:00pm (Eastern Time).


Your refund may be delayed if your address information on file is incorrect. To verify that your address is accurate, log into My Belmont and click the “Personal Info” tab next to your name. The address on file will be under the “Biographical Info” tab. If you need to change your address, click on the pencil icon after “Name, Address, and Personal Details .” Enter your correct address information and click “submit.”


Students must be aware of the policy regarding their enrollment status because it affects their financial aid. Before any financial aid assistance is issued, you must submit all necessary documents to the Financial Aid Office. If you have questions regarding your award and/or refund amount you should contact the Financial Aid Office at 740.699.5154.